How to Edit PDFs Online for Free

Emailing is the most popular form of online communication today. Seemingly simple and mostly unchanged from the day it was invented emailing allows businesses to communicate efficiently and reliably with the different sections and departments within. This enables businesses to function at optimal efficiency. There are several types of files, such as text documents, images and even videos that can be shared using email. PDF files are amongst the most commonly- used attachments with emails today, thanks to their immense benefits.

What are PDF files?

PDF stands for Portable Document Format. In simple terms, this type of file is designed to retain its format no matter which platform it is being used with. PDFs are especially useful in business email communication. There are numerous uses for PDF files, including:

Invoicing clients
Maintaining consistent customer records
Delivering important business memos

As these files have a fixed format, there are no risks of the file getting edited or manipulated easily by the user.

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Benefits of PDF files

These are the top 7 benefits of using PDF files for business or other important communication when you wish to share files with others:

1. Consistent document format – Sharing files, such as MS Word or MS Excel files over the internet is tricky when it comes to proper formatting. With a PDF file, you can ensure consistency when it comes to maintaining the format of your shared text and image files. This is also an excellent option to ensure ideal printouts of important documents that are shared over email.

2. Ubiquitous formatting – PDF has become a widely used file format all over the world. It is supported by all popular platforms and can be easily received, accessed, viewed and reused by amateurs as well. The format is easier to view and share, making it ideal for sharing documents online.

3. Compressed file size – PDF is able to compress larger-sized, high-quality files to a sufficiently smaller size easily. This makes it efficient for saving storage space on your system, especially if you have limited storage space in your email.

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4. Password protected files – PDF is also highly secure for sending sensitive business information using email. The password-protection feature allows you to secure the file effectively against prying eyes and ensure that it is seen only by the authorized person you share the password with.

5. Easy Attachments – PDF files can easily integrate non-ext elements, such as images, hyperlinks, charts, etc. It also allows you to maintain an easy-to-use layout with proper and active hyperlinks within it.

6. Completely Compatible – One of the main reasons that PDF files are used so popularly worldwide is that they are compatible with every major OS (operating system), such as Windows, Linux and iOS that are used today. Not only this, these files can be accessed and used with equal ease on your Android OS smartphone devices also.

7. Increasing Popularity – Technology advances swiftly but PDF files have remained constantly popular from the past more than two decades. The format is already used popularly all over the world and it remains one of the top file formats in use today.